Total Tool Supply's CFO reinvents his company’s expense management process

Total Tool Supply, Inc., is a family-owned company that provides mechanical tools, services, and solutions to construction and industrial customs across North America. With 14 locations and a team of 235 employees within the United States, Paul Smejkal, Total Tool Supply’s CFO, decided that a more efficient expense management process was needed not just for his department but also for all the salespeople constantly on the road visiting clients.

 

 

Challenge

• Expense reporting was a manual Excel-based process, very time-consuming for the Accounts Payable team.
• Employees would have to collect all receipts and send them in an envelope.
• Receipts would get lost and expenses were not submitted in a timely fashion.
• Very time-consuming process for the Accounts Payable team which had to manually enter all the expenses in an Excel sheet.

 

Why Rydoo?

• Paul found it to be much easier to use than other tools.
• The analytics functionality for financial reporting.
• The app allows users to do their expenses not just in real-time but also quickly and accurately.

 

Results

• Sales managers now can track their employees’ spendings on various activities. 
• The analytics functionality has increased visibility and awareness of employees’ expenses.
• The Finance team managed to eliminate one manual process.
• Users used to spend 4 to 5 hours/month on expense reports and now they spend less than an hour.
• Paul now can re-adjust the expense policy.
• For the Accounts Payable team it’s faster now as they don’t have to manually enter expenses in an Excel sheet.  
• Business travelers are being reimbursed every week and not on a monthly basis anymore.

 

 

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