As Aqua Dental grew from a local business into one of Sweden's largest dental chains, with 37 clinics and more than 800 employees, the need for a more flexible accounts payable solution became clear. Its journey towards becoming Sweden's most reliable dental care provider began in 2014. By 2023, it was handling more than 20,000 invoices a year and quickly realised its existing system couldn't keep up.

Wilhelm Vanhala

Group Manager Finance, Aqua Dental

“By following up and acting on data in real time, we can make sure we always stay ahead, which is crucial for our long-term growth.”

From manual to smart automation

To manage its rapid growth without expanding the finance team, Aqua Dental recognised the need for a comprehensive accounts payable automation solution. It looked for a future-proof system with a proven track record that could be adjusted in-house, without relying on external providers.

"We were spending too much time on manual invoice handling, which slowed down our ability to focus on more strategic tasks," says Wilhelm Vanhala, Group Manager Finance at Aqua Dental.

"We started looking for a new solution, and through our ERP partner Amesto, we were introduced to Rydoo Accounts Payable," says Vanhala.

Rydoo Accounts Payable is an AI-native SaaS solution that automates the accounts payable process. It offers standard integrations with most ERP systems, including Visma.net, which Aqua Dental uses.

"For Aqua Dental, it was crucial to find a solution that could scale and handle the invoice flow efficiently. With its AI automation and seamless integration with Visma.net, Rydoo Accounts Payable was able to meet these needs," says Lotta Kovács at Amesto.

Flexibility and insight with Rydoo Accounts Payable

As well as automating invoice handling, Aqua Dental now has a powerful tool for analysing and visualising financial data. With AI and detailed data capture at line-item level, the team gains insights that support more data-driven decisions and improve both invoice flow and resource management. This strengthens the company's cost control and competitiveness.

"The detailed data capture that Rydoo Accounts Payable provides offers unique opportunities for insight and analysis, improving cost control," says Louise Rubinsson, Sales Executive at Rydoo Accounts Payable.

Using charts and data analysis, Aqua Dental can track key metrics such as the number of invoices processed per employee and the total value of invoices awaiting approval. This real-time analysis gives the team a deeper understanding of workload and efficiency.

"By following up and acting on data in real time, we can make sure we always stay ahead, which is crucial for our long-term growth."
— Wilhelm Vanhala, Group Manager Finance, Aqua Dental

The road ahead with AI and future-proof processes

With Rydoo Accounts Payable at the heart of its growth strategy, Aqua Dental plans to automate more areas of invoice processing while gaining deeper insights through AI. This allows the company to adapt quickly to market changes and keep optimising its financial processes.

"Rydoo Accounts Payable is a long-term investment in our efficiency and growth," Vanhala concludes.