Wholesalers work on thin margins and high volumes, and higher capital costs make both harder to manage. Finance can help by taking the manual effort out of invoice processing and turning supplier invoices into data the whole business can use.

When capital costs more, wholesalers feel it quickly. Margins are thin, volumes are high, and cash tied up in stock or unpaid invoices gets more expensive every month. Control over logistics, customer payments and credit terms matters more than ever.

But working capital isn't only about the payment terms you give customers. Most wholesalers have spent years improving procurement, logistics and inventory management. Far fewer have given the finance department the same attention.

That gap matters, because finance processes connect to almost everything else in the business. Here are three places where AI in accounts payable makes a real difference for wholesalers, and for any business with similar volumes.

1. Capture every line of every invoice

Many wholesalers buy from suppliers abroad, which means invoices in different languages, currencies and layouts. A lot of time goes into processing them by hand. And many tools that promise automated invoice processing only read the invoice header.

Rydoo Accounts Payable reads every line of every invoice, whether it's a PDF or an e-invoice, and captures 100+ data points per invoice, including currencies and line detail from international suppliers. Your team spends less time keying in data and less time fixing errors.

2. Automate cost invoices, not just PO invoices

Cost invoices without a purchase order are often the slowest to process by hand, which delays approvals and leads to late payments.

Rydoo AP codes each invoice line with an account, dimensions and VAT code, routes it to the right approver using your own rules, and posts clean entries to your ERP. It connects to SAP, NetSuite, Microsoft Dynamics 365, Visma and more, and matches PO invoices against purchase orders and goods receipts automatically. Invoices get paid on time, which puts you in a stronger position when you negotiate terms with suppliers.

3. Handle exceptions quickly

Deliveries don't always match orders. When they don't, the exception needs to reach the right person fast.

Rydoo AP spots discrepancies at line level and routes them to the purchaser for review, so the issue gets resolved with the supplier before the invoice is paid.

Automation buys valuable time back

Rydoo AP customers reach around 90% automation within three months of go-live, according to our APA Findings Report (June 2026). That time comes back to finance, and to everyone else in the business who used to handle invoices.

The data is just as valuable. Every invoice line becomes structured data you can search, compare and report on, in Rydoo or your own BI tool. That helps you find bottlenecks in the process, and it answers commercial questions finance couldn't easily answer before:

Which suppliers offer the best prices?
Do they also offer the best payment terms?
How much of a specific item have we bought this quarter?

With that data in hand, finance becomes a real partner in the company's strategy work.

Get started on automating your processes

If even one of these improvements would make a difference to your finance team, the next step is seeing how it would work on your own invoices.

Book a demo to see how Rydoo AP handles your supplier invoices.