Acceptable electronic form
The documents should be kept in ‘acceptable electronic form’. This includes that the integrity of the electronic form satisfies the standard contained in section 14 of the Electronic Communications and Transactions Act, such as integrity, completeness and availability standards.
Additionally, the documents should be able to be provided to SARS within a reasonable period.
In principle, the documents in electronic form must be kept and maintained at a place physically located in South Africa. However, a senior SARS official may authorise to keep the records outside South Africa.
In most cases, the company must keep system documentation that explains the specific method of electronic record keeping.
Supporting documents should be kept for five years from the date of submission of the return or the end of the relevant tax period.