Please be aware that this resource is informational only, and many external factors, unique to your company might apply.
Each company must make their own decisions about how they meet their tax obligations.

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In Spain, you are required to keep evidence of your business expenses. Companies operating in Spain using a digital expense management tool need to be compliant.

An expense management tool needs to receive a certification from the AEAT, the Spanish public administration organisation, to allow users to use digital receipts without having to keep the original paper receipts.

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Rydoo has been certified by the AEAT as digitisation software for invoices and simplified invoices and has also obtained homologations from the Navarre and the Basque Country branches. Rydoo software is therefore considered as “homologated software” under Order EHA 962/2007 by the Tax Agency of Spain. These certifications allow Spanish companies as well as foreign companies with subsidiaries in Spain to have a completely paperless business expense management process and, thus, get rid of the original paper receipts. Please check with our team to get a copy of these certifications.

The terms and conditions of the Spanish government for Rydoo’s digital receipts are to keep the images stored for at least 7 years.

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If an audit takes place, you can simply export a pdf file containing an overview of all expenses.

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