>>> >> > >>

#10YearChallenge: Expenses have come a long way

If you spend any amount of time on Facebook, Twitter or Instagram, you've probably seen the latest hype to have taken social media by storm — the 10 Year Challenge. This quirky trend has people from around the world diving into their photo archives to find their best (or worst) photo from 2009 and combine it with a recently taken picture.

The reason why you're seeing it everywhere is because it has all the ingredients of a perfect meme — including the fact that some transformations have been absolutely stunning. The global community all had to come to the same conclusion: a whole lot can change in 10 years!

Here at Rydoo, it got us thinking. If we have changed so much, is the same true for the way we work? Most importantly, how have those 10 years impacted the way we deal with expenses?

Expenses in the late 00s

Remember 2009? If you weren't listening to I gotta feeling by the Black Eyed Peas or Party in the USA by Miley Cyrus, you were probably watching one of the year's top memes, like David After Dentist.

Meanwhile, expenses were — of course — already a thing, and they were just as much of a hassle. The biggest difference, however, was that there were decidedly less tools to deal with them. In fact, a quick Google search for the search term "expense management" reveals that this wasn't a thing yet. While a search today yields hundreds of articles about the best way to handle your expenses, back in 2009 people weren't really concerned with this.

Interface problems

To be fair, there weren't any modern expense management tools out by that time. Corporate software would sometimes support it, but mostly as an afterthought — and don't get us started on how bad business software was back then. If it did offer the possibility to work with expenses, you were in for bad time — the interface of these programs didn't take into account that people weren't used to working with business software.

Ten years down the line, we're in a different place. People use well-designed apps on a daily basis for almost everything — booking a flight ticket, ordering groceries or taking care of their insurance. Because these digital services are now a part of our everyday lives, we expect to see a certain level of design in the tools we use — also those we need for work. That’s why we’ve designed Rydoo with the end user in mind, making the interface both familiar and effective to our digital mindsets.

The advent of mobile apps

Think you were able to do your expenses on the go? Even though the iPhone had been out for 2 years, the App Store was only released in 2008, meaning that mobile apps were still at a very early stage in 2009. Productivity apps weren't very popular yet, and mostly limited to simple time trackers and basic to-do apps.

Today, Rydoo is a fully mobile-friendly expense platform. No matter where you are or where you're going, you're always ready to scan a recent receipt, check your reimbursements or approve expenses for the team you're managing — just download the app for iOS or Android.

Managerial supervision

2009 was long ago enough for people to still actively using fax machines for certain things, including sending around expense forms. Getting certain expenses approved could take a lot of time, as it would have to be put through to the right person first — and getting it there could take some time. If the particular manager would be in a different office, the documents would have to be done by sending it over by fax — or email — and then waiting for a while to get it confirmed.

With Rydoo we've made this a whole lot easier. Need to get someone to approve your expense? Just tap a button in the app or on the website, and the right person instantly gets a notification with a quick overview. If they agree with the transaction, approving it is only a swipe away.

Dealing with regulations

In 2009, most — if not all — documents were still physically kept, meaning there would be stacks of paper around the office. This wouldn't be great for simple reasons, like having to search for a specific file, but it was also harder to comply with regulations. If the office would receive a visit from the tax authority, it was hard to check if anyone made any mistakes beforehand — there was simply too much paper to go through. Other regulations were also harder to deal with, like Germany's complex per diem system or tracking the mileage of vehicles on the road, as the technology often simply wasn't sufficient.

Nowadays everything is handled by software. Rydoo makes it incredibly easy to comply with your local laws and regulations by adapting itself to your market. All documents are always archived, auditors can quickly look through your books to find specific data and mileage has never been easier to report with our app.

Take Rydoo for a spin

The times might have changed, but still lots of people are using old ways of working. With Rydoo you get all the best of current technology, packed into a powerful package that's easy to set up and deploy across your company. Try the future of expense management today with our free trial!

RELATED ARTICLES

Rydoo

This is why you should pay attention to the employee mileage reimbursement

Compliance with local rules and regulations can be a complicated subject. Rules can vary across countries, regions, company size, etc. Employee mileage reimbursement is one of these tricky subjects. Should you reimburse your employees if they use their own car to drive to work? And if so, how much should you pay them and are the implications for taxes? This blog article series zooms in on all things mileage, so you’ll be an expert in no time!

2019-02-15
LEARN MORE
Rydoo

Why Rydoo's pricing model works for everyone

If you’re looking for a great alternative to your current expense management tool, it’s important to focus on how its benefits will help your company — but that’s not all that matters. Pricing is also a critical factor in this equation, especially when you’re deploying the tool to a large amount of people. At Rydoo, we think it’s only fair to have a pricing model that works for everyone, so we’ve decided to do things a little differently than the rest of the industry. In this article we’ll take a look at our philosophy and how we’ve designed a model that works for any kind of company.

2019-02-11
LEARN MORE
Rydoo

Tax recovery just got easier: announcing our partnership with VAT IT

We're proud to announce our partnership with VAT IT to provide companies across Europe and the world an even more seamless solution to VAT Recovery and expense management. Together we hope to increase vat refund yields for companies across Europe who lose out on millions a year in unclaimed VAT.

2019-02-07
LEARN MORE
Rydoo

Why Small Businesses Should Care About T&E

Being part of a small business is exciting for everyone who’s on the team — from the CEO to the project managers. You’re building new things, growing your team and maybe even preparing for your first investment round.

2019-02-06
LEARN MORE

500K+ professionals across 60 countries are using Rydoo.