Technology in Business Travel

Technology in business travel — this is why you should embrace it

Written by
Renata is Content Marketer at Rydoo.

Consider what the world looked like only a few years ago, and you’ll immediately understand that things are changing quicker than ever. Phones are growing smarter and smaller, internet speeds are increasing, and underlying technologies such as artificial intelligence and machine learning are fast expanding.

All of this progress has had a big impact on our lives. An almost infinite number of available smartphone apps have made it easier to connect with others, learn new things and entertain ourselves. Digital wearables like the Apple Watch have made our relationship with technology even more personal, creating new ways to communicate with people while also keeping track of our health. A plethora of online services has made it easier to share photos, check in on our friends and do a whole lot more.

Even though our private lives have long been infiltrated by technology, it has also proven its worth in a business context — in this article, we’ll take a closer look at the different ways tech is impacting business travel and how you can make the most of it.

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The best use cases for the technology in business travel

It’s no secret that most of our lives revolve around our smartphones — and the same is true for the time spent at our jobs. Our phones and other mobile devices have especially proven useful on the road, for example when you’re in a car on your way to the airport or while setting up a temporary office in an airport coffee shop.

We’re not going to tell you to buy a laptop or a smartphone — you probably already own these things. Instead, we’re focusing on a recent wave of devices and services that have been popping up and are particularly helpful for business travelers.

Take for example ridesharing apps such as Uber or Lift. They’re not just a quick and easy way to skip the taxi line. Now, you can even connect them to your expense management company and have your receipts imported automatically. As an alternative, if you are traveling by car and don’t know the city well, Parkme will help you find a parking slot and pay for it in more than 15.000 cities worldwide.

Wearables like the Apple Watch and FitBit can also be a great help in navigating the busy life of a frequent traveler. There are lots of moments when you can’t easily pull out your phone, like when you’re about to get in an Uber or as you’re running to your next meeting. In this case. having critical notifications appear on your wrist or even being able to pick up a phone call can turn out to be life-saving features.

It’s important to note that most of our devices are pretty useless when they’re not outfitted with the right tools. Fortunately, there are a plethora of services that can give you productivity superpowers — take for example Slack, which enables you to stay in touch with your team on the go, or Duolingo, which can help you to learn the basics of the language of your business travel destination. If you just want to quickly translate something instead, the camera feature of Google Translate can help you out in a pinch.

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Technology in Business Travel

There are many more useful apps, but we can’t list all of them in this article. Instead, make sure to check out a couple of articles like this one for some inspiration.

How this can benefit your company

Just like some companies have been sticking with email and word documents, some will also be slow to adopt technology in business travel. This isn’t the best idea — there are simply too many things to be gained from implementing tech in a smart way. Let’s take a closer look at them.

Reduce costs

Going for a technologically advanced alternative can save your company quite some money. A good example of this is filing expenses — something that usually involves a lot of people. When the expense has been made, the receipt is handed over to the finance department where it needs to be manually processed. It’s much easier to use a digital expense management platform, which can help with simplifying the process.

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Save time

Most tech solutions have huge time-saving benefits, which help your employees to be more productive throughout their days. Take for example Google Maps, which allows you to plan the fastest route to your meeting with the tap of a button. Other apps can save your team from all kinds of trouble, including getting stuck in endless email threads, spending ages looking for the right excel sheet, or digging through your email to find the right message.

Happy employees

There’s no doubt that better tech leads to happier employees — especially when dealing with stressful business travel. It’s not just the fact that they don’t have to deal with old, slow, and poorly designed systems anymore. Your employees already use high-end tech products and web services in their private lives, and it can be frustrating that they need to work with sluggish systems for their jobs.

On top of that, it’s much easier for workers to entertain themselves during downtime. Give your team a pair of good noise-canceling headphones, for example, and they’ll enjoy their time on planes a lot more as they can listen to music or watch Netflix without being disturbed by noisy passengers.

Why Rydoo is the perfect addition to a tech-forward company

Business travel can be messy, complicated, and time-consuming. That’s why we built a tool that supports your employees every step of the way — when they’re booking, while they’re on the road, and when they’re at their destination. With tons of useful features and a carefully designed user interface, your team will love using it. World-leading companies like Deloitte, Jaguar, Brussels airlines are already onboard, so what are you waiting for? Try Rydoo today by signing up for a free trial.

Originally published , modified

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