HR With Technology

How to supercharge your HR with technology

Written by
Renata is Content Marketer at Rydoo.

HR’s position has changed dramatically during the previous century. Companies are abandoning traditional HR departments in favor of jobs such as Employee Engagement Manager, Mindset Coach, Diversity Officer, and so on.

These new titles embody a shift in mentalities. Companies are realizing that talents are not a commodity and are adopting more employee-centric approaches to attract and retain the best ones. Employees can make or break a company and having engaged and talented ones is a priceless competitive advantage.

The 21st-century human resources need to be forward-thinking and embrace new responsibilities that go into being hired. The need to introduce new technologies and ensure a productive, engaged and happy workforce is becoming the priority. In a study conducted by workplace trend, 83% of HR leaders said “employee experience” is either important or very important to their organization’s success.

Luckily, technology is here to help.

To create a sustainable employee experience, a company needs to provide meaningful work, supportive management, a transparent work environment, growth opportunities, and trust. While these are the pillars of the experience, it requires significant resources to ensure consistency across all the company and departments. One quick and easy way to impact an employee’s quality of life instantly, no matter their role in the company, is expense management. This is where Rydoo can make a difference and this is how.

It creates a frustration-free work life

We all know that traditional, paper-based expense management is a frustrating process within any company. Employees are spending their own money for their employer and undergo a torturing process to get reimbursed: Scan receipts, staple them, enter information manually, wait a few weeks for approval and reimbursement.

Such a process is not only frustrating; companies are losing money because of inconsistent control & non-compliant expenses. 14% of all asset misappropriation fraud schemes within companies come from expense reimbursement.

Introducing a mobile, real-time expense management platform will allow employees to submit their expenses on the go, anywhere and at any time, directly from their smartphone. The expenses can be managed and approved instantly, decreasing the processing time from weeks to minutes or hours. Rydoo clients experience on average a 75% decrease in processing time.

Offering an intuitive and easy solution like Rydoo will allow your employees to get reimbursed more easily and get rid of low-value tasks to concentrate on what really matters.

According to the Great Place to Work Institute, organizations that provide a meaningful work environment outperform those that don’t by four times.

Learn more about our digital expensing

It helps you be transparent with your policies

Every company has a set of rules when it comes to travel and expense. Whether your policy is complex or permissive, it doesn’t really matter but not having it apply to everybody may cause some issues.

Let’s take an example: two colleagues travel for work and submit their lunch receipts – with almost the same amount – for approval, one gets approved and the other one rejected. This scenario can happen in any company, approvers’ personal judgment can differ and have an impact on the decision. This seems highly unfair and can create a hostile environment.

By having the expense rules and controlling automated, companies can totally avoid patronage and increase employees’ trust.

Rydoo’s fully integrated rule engine automatically scans and analyses expenses for compliance before approval – no more arguments or misunderstandings. The policies can be applied per group or individual and will be automatically be enforced when an expense is entered.

Increased transparency in a company can contribute to positive employee culture and promotes integrity.

Download our customizable T&E policy template

Last but not least, it saves you money

Let’s be honest, every business is looking for ways to reduce costs while keeping the activity growing. It is not an easy equation but with the right tools and decisions, such an equation can create value for the company.

Expense management is again one of the processes that, if optimized, can save companies a lot of money: one single expense report will cost a company 53€ if filed manually. A cost that can be cut by 4 with Rydoo. Companies also experience a 125% increase in compliance when using a digital expense management platform.

HR with technology can be a real competitive advantage — it allows for increased productivity and efficiency, while also eliminating frustrations that come with using old, inefficient systems. Do yourself and your co-workers a favor, supercharge your HR with technology today.

Originally published , modified

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