Spanish certification: 100% paperless expense management

Written by
Renata is Content Marketer at Rydoo.

Rydoo has taken a major step ahead in its mission to achieve 100% paperless expense management around the globe since January 2017.

The AEAT, the Spanish public administration organisation, certified Rydoo as digitisation software for invoices and simplified invoices, allowing companies to get rid of paper receipts. Access the certification here.

What did it change?

Just like in Australia, Belgium, Denmark, Luxembourg, The Netherlands, and the UK, Spaniards using Rydoo are no longer obliged to keep their paper receipts for tax reasons. The images snapped with the Rydoo technology are sufficient. If an audit takes place, Spanish companies can simply export a pdf file containing an overview of all expenses. The data is available within a few minutes. 

No more digging into files and finding that one particular paper receipt that might have lost its ink. From now on, Spanish Rydoo users can just type in the specific date or project and export the file. All the data and the image of the receipt will be available.

Learn more about expense receipts

Paperless Expense Management

But how can the Spanish government be certain that the images uploaded in the app match the original receipts?

To comply with the technical and legal requirements of the Spanish government, Rydoo integrated a certificate that proves that the images that were uploaded to the app are the original snaps. On top of that, every individual expense is also validated by an independent Spanish auditor to ensure credibility.

And what about storage?

The terms & conditions of the Spanish government for the Rydoo snaps were to keep the images stored for a minimum of 7 years. We store them for 10.

Rydoo has officially passed the Spanish certified technical test to obtain the homologation with the AEAT and also obtained homologations from the Navarre and the Basque Country branches. These certifications make it possible for Spanish companies as well as foreign companies with subsidiaries in Spain to have a completely paperless business expense management process.

Enjoy your 100% paperless expense management process, Spain!

Originally published , modified

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